INFORMATION ABOUT US
Archon Academy (“we,” “our,” or “us”) also trading under the Everyone Active Personal Training Academy (EAPTA) is a provider of specialised training courses, operating with the registration number 11263991 and having its registered office at 20, Romsley Hill Grange, Farley Lane, Romsley, Worcestershire B62 0LN.
All of our courses are recognised by The Chartered Institute for the Management of Sport and Physical Activity (CIMSPA) and are certified by Transcend Awards and Active IQ.
If you have any questions or if you have any complaints, please contact academyinfo@archon-app.com.
If you wish to contact us in writing or if any clause in these terms requires you to give us notice in writing, you can send this to us by email to Archon Academy at academyinfo@archon-app.com.
GENERAL
These Terms and Conditions govern the sale and provision of the Services by us and will form the basis of the contract between us and you. Before submitting an application please ensure that you have read these Terms and Conditions carefully. If you are unsure about any part of these Terms and Conditions please ask us for clarification. By making a booking you agree to be bound by these terms and conditions.
As our courses provide access to an online learning platform, you will need access to a laptop or suitable tablet devices and a device capable of recording video, be it a camera or smartphone.
Internet access will be required to view and access course information, as well as attend any online webinars.
Learners have 12 months from the date of registration to complete this course. If a learner does not complete the course within this period, a training fee extension will be required to extend the course for an additional 12 months. No further extensions will be available beyond this period. The training fee extension amount will vary depending on the specific course and the duration elapsed since the original completion deadline.
Learners will receive complimentary access to the Archon Fitness League App until they achieve certification or for a maximum of 12 months while actively learning. If a learner has not completed the course by the end of this period, they may purchase continued access to the app.
If our ability to perform the service is prevented or delayed by any failure by you to fulfil any obligations or complete remedial work from your tutor to the criteria standard specified the following actions can be taken:
(a) We are entitled to suspend performance of the service until remedied and to terminate the contract under the termination clause where we consider it appropriate to do so;
(b) We are not responsible for any costs or losses you sustain or incur arising directly or indirectly from any of the service/s provided;
(c) You will be required to reimburse the company on written demand for any costs or losses we sustain or incur arising directly or indirectly from your breach.
All courses and qualifications must be carried out in English. We will use reasonable endeavours to provide reasonable assistance with accessing the course if required but cannot provide interpreters. It is the responsibility of the student to ensure that they can meet these requirements.
We will use all reasonable endeavours to mark all course assignments submitted within 21 working days of submission.
Upon completion of the course all student portfolios will be subject to internal verification. This process will be completed within 14 days of the portfolio completion. All portfolios may be subject to additional remedial work requirements as specified in the internal verification report. In this instance, it is the responsibility of the student to ensure that this remedial work is completed (with the guidance of an allocated tutor). Portfolio completion is defined as the portfolio percentage reaching 100%.
We advise students to keep a copy of all work submitted for their records. Work is only stored for 3 months, after this period it will be destroyed.
THE EVERYONE ACTIVE PERSONAL TRAINING ACADEMY JOURNEY
Students enrolling through the Everyone Active Personal Training Academy (EAPTA) pathway—who intend to secure employment as a Fitness Instructor or Personal Trainer with Everyone Active—should aim to complete the course within 16 weeks. Successful course completion and passing the interview process are required for employment consideration. If a student takes longer than 16 weeks to complete the course, an interview opportunity cannot be guaranteed.
Students receive a complimentary Everyone Active gym membership. The membership is activated on the course start date and remains valid for up to 16 weeks. Existing members will have their subscription paused during this period. In cases where a course extension is required, membership extensions may be granted at Everyone Active’s discretion. However, all complimentary memberships will expire at the end of 16 weeks, regardless of the student’s course progress.
Upon successfully completing the course, students are guaranteed an interview for a Fitness Instructor or Personal Trainer role within Everyone Active.
YOUR PERSONAL INFORMATION
At Archon Academy we are committed to protecting your privacy.
We collect and process personal data about you to provide the services you use, operate our business, meet our contractual and legal obligations, protect the security of our systems and our customers, or fulfil other legitimate interests.
Our Privacy policy explains how we collect, use, share and protect your personal information. Click here to view our Privacy Policy
HOW TO GET STARTED
Learner entry requirements; Prior to registration for the qualification learners are required to:
Be accurately identified, providing proof of ID in the form of photo ID.
Be at least 18 years of age
Be able to communicate effectively in English [reading, speaking, listening, and writing]
Be eligible to work in the UK
As our course is online content-based, students will be required to have access to the below;
Computer or Laptop
Device capable of video recording (Smartphone is more than acceptable)
A learner enrolment form is required to be submitted prior to the commencement of your course.
You are responsible for ensuring you provide accurate information at the time of application.
Your course start will be delayed if these items are not received.
PURCHASING AND PAYMENTS
We accept the following methods of payment:
PayPal;
Visa, American Express or Mastercard through Stripe
Bank transfer
Upon payment, receipt via invoice will be provided.
Payments can be made through our online secure card payment system. Information of which can be obtained by speaking to one of our course advisors at academyinfo@archon-app.com
We offer a flexible payment option to spread the cost of the course over a 3-month period at 0% interest.
CANCELLATION POLICY
In accordance with the Consumer Contracts Regulations 2013 and the Consumer Rights Act 2015, you may cancel this Agreement by completing our cancellation form. You must be within your 14-day cooling-off period to receive a full refund. To access the cancellation form, please email academyinfo@archon-app.com.
This form must be submitted within 14 days of the date that your course booking was made (“Cooling-off Period”). Any cancellations made after the 14-day cooling-off period has ended will not be entitled to a refund under any circumstance and will be required to pay ALL of the instalments as agreed upon enrolment.
Students who decide to cancel within the 14-day cooling-off period will be entitled to a refund of all monies paid within. All cancellation requests made outside of the 14-day cooling-off period will not be refunded regardless of circumstance.
If your commencement date is within 14 days of the date of your booking is made, and you have provided us with express consent to receive our enhanced delivery your legal right to cancel this agreement under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 will not apply.
If any of the following occur, you may cancel the Services and the Contract immediately by giving Us written notice.
We have breached the Contract in any material way and have failed to remedy that breach within 4 weeks of you asking Us to do so in writing; or
We enter into liquidation or have an administrator or receiver appointed over Our assets; or
We are unable to provide the Services due to an event outside of Our control
We change these Terms and Conditions to your material disadvantage.
POSTPONEMENTS
The course cannot be postponed at any point from the start date. Once you have purchased the course, you must continuously study from the course state date until your qualification is complete.
Under exceptional circumstances, you may be eligible to postpone your place on the course for medical reasons. In this instance, a signed and dated doctor’s note must be presented to a member of the Archon Academy team. A decision will be made after the fact. We by no means guarantee that a postponement will be agreed.
RIGHT TO TERMINATE
We may end access to a Course if you violate any of these terms and conditions and/or the following:
If you do not make any payment
If you do not, within a reasonable time of us asking for it, provide us with information that is necessary for us to provide the training course, for example, you do not provide us with the completed application form or form of ID;
If the information provided in your application is incorrect or misleading or we discover that you do not meet the course requirements.
If we end your enrollment due to a breach of these terms or a rules violation we may deduct or charge you the full course fee as a result of your misconduct.
If you are aggressive or abusive towards a member of staff.
If you fail to comply with any educational feedback that has been given to you at any point during the course. All feedback is provided to help you learn and develop. As an adult learner, it is your responsibility to apply this feedback to your coursework.
LIMITATION OF LIABILITY
We shall not to the extent permitted by law be liable for any indirect or consequential loss or damage whatsoever (including without limitation loss of business, opportunity, loss of anticipated savings, loss of data or waste of time).
Nothing in these terms and conditions shall be construed so as to exclude or limit our liability for death or personal injury as a result of our negligence nor any liability for fraudulent, misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.
Nothing in these terms and conditions shall affect your statutory rights as a consumer under the Consumer Rights Act 2015, Consumer Contracts (Information Cancellation and Additional Charges) Regulations 2013.
INTELLECTUAL PROPERTY
We are the owner or the licensee of all intellectual property rights in the Course Materials and all rights in the design text graphics and other material on the Website. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
Where Course Materials are provided online or by email you may print off copies, and you may download extracts of any page(s) from our website for learning purposes only. You must not modify the paper or digital copies of any of the Course Materials we have sent to you or you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
You must not use any part of the Course Material on our site for commercial purposes.
EVENTS OUTSIDE OF OUR CONTROL (FORCE MAJEURE)
We will not be liable for any failure or delay in performing Our obligations where that failure or delay results from any cause that is beyond Our reasonable control. Such causes include, but are not limited to: power failure, internet service provider failure, traffic jams and vehicular accidents, industrial action, civil unrest, fire, explosion, flood, storms, earthquakes, subsidence, acts of terrorism, acts of war, governmental action, epidemic or other natural disaster, or any other event that is beyond Our control.
If any event described under this Clause occurs that is likely to adversely affect Our performance of any of Our obligations under these Terms and Conditions:
We will inform you as soon as is reasonably possible;
Our obligations under these Terms and Conditions will be suspended and any time limits that We are bound by will be extended accordingly;
We will inform you when the event outside of Our control is over and provide details of any new dates, times or availability of Services as necessary;
If the event outside of Our control continues for more than 4 weeks we will cancel the Contract and inform you of the cancellation. Any refunds due to you as a result of that cancellation will be paid to you as soon as is reasonably possible;
If an event outside of Our control occurs and you wish to cancel the Contract, you may do so in accordance with your right to Cancel
YOUR RESPONSIBILITY
It is your responsibility to attend the Course that you have booked with us. We cannot and will not be liable or responsible for any failure on your part to attend part or all of a Course that you have booked, irrespective of the reason(s).
It is your responsibility to commit the requisite level of time and effort to your studies to enable you to achieve the requirements of the qualification, as dictated by the awarding organisation. While we will endeavour to support you as best as we can throughout your Course, we cannot accept any liability for any shortfall on your part to achieve the required assessment standard(s).
It is your responsibility to ensure that all of the assessments and coursework you submit are entirely of your own creation. Should there be any proven incidences of plagiarism or malpractice this will result in disciplinary proceedings being brought against you. Disciplinary actions could include but are not limited to re-completion of all course assignments or your removal from the Course. If you are removed from the Course, you will not be entitled to a refund of any monies. We will also be required to disclose such malpractice(s) to the awarding organisation, which may also prevent you from accessing this course with another provider.
LEGAL
The Contract is between you and Us. It is not intended to benefit any other person or third party in any way and no such person or party will be entitled to enforce any provision of these Terms and Conditions. A person who is not a party to the agreement made between you and has no rights under the Contracts (Rights of Third Parties) Act 1999 in respect of such agreement and/or these terms and conditions.
If any of the provisions of these Terms and Conditions are found to be unlawful, invalid or otherwise unenforceable by any court or other authority, that / those provision(s) shall be deemed severed from the remainder of these Terms and Conditions. The remainder of these Terms and Conditions shall be valid and enforceable.
No failure or delay by Us in exercising any of Our rights under these Terms and Conditions means that We have waived that right, and no waiver by Us of a breach of any provision of these Terms and Conditions means that We will waive any subsequent breach of the same or any other provision.
These Terms and Conditions (and the Contract) (including any non-contractual matters and obligations arising therefrom or associated therewith) shall be governed by, and construed in accordance with, the laws of England and Wales.
Any dispute, controversy, proceedings or claim between Us and you relating to these Terms and Conditions (or the Contract) (including any non-contractual matters and obligations arising therefrom or associated therewith) shall fall within the non-exclusive jurisdiction of the courts of England and Wales.
If any Court or competent authority decides that any of the provisions of these terms and conditions are invalid, unlawful or unenforceable to any extent, the term will, to that extent only, be severed from the remaining terms, which will continue to be valid to the fullest extent permitted by law.